Type of HSE Meetings in Oil & Gas Project

HSE Meetings are important programs to ensure the successful supervisor-employee communications are made effectively by using proper communication times and allowing employee to participate and provide equal exposure to vital information. These meetings can also help to create a cooperative communication climate, encourage team spirit, and enhance the supervisor’s leadership role.

To emphasis the implementation of HSE on site, the meeting shall be well organized and documented on work execution period. The meeting shall be scheduled in daily, weekly and monthly basis. It is led by CONTRACTOR Project Manager or representative on site by involving all workers or certain personnel in
work activities.


The purpose of the meeting is to ensure team awareness for any potential hazards, risks and impacts which may present in their own work base may be developed the control and assessment method on project. When necessary, unscheduled meeting may be held for any critical or hazardous works (i.e.critical lifting, confined space entry, incident, etc.). It is documented and kept by HSE representative onsite.


There are some meeting programs that may related to HSE discussion and involving COMPANY and
CONTRACTOR that have function to coordinate and communicate any safety concern on site and
support Safe Work Practices implementation in field, such as;


· Daily Tool Box Meeting / Pre job Meeting

The purpose of the daily toolbox / pre-job meeting instruction is to identify the task in hand for the
day, of a work crew and any associated hazards and necessary preventive measures, Risk Assessment (if any) shall be socialized in this meeting. The introduction shall be conducted by the foreman/supervisor who shall address only to his work crew. The approaching shall be one of two-way communication so as to enable workers to make known any concerns of ideas.


· Weekly Safety Talk Meeting

This meeting shall be conducted every once a week approximately spending time for 30 minutes
by discussing a HSE topic that may be addressed to groups of project workers and be presented by
delegated a group leader to delivery topic issues such as the safety program, concerned work areas, potential trends of worker habits, performance, safety awards, etc. HSE Department will assist the group leader to provide the topic meeting on a periodic basic or combine the schedule with the company program.


· Management Walkthrough Meetings

This meeting is involving management participation in Joining site inspection or management visit at the project site related to HSE and quality aspects within project area. This program will result field inspection report and where any findings are collected and being discussed to obtained corrective action required. Any other HSE and quality problems are also discussed to ensure the best implementation.


· Monthly HSE Committee Meeting

This is a regular monthly program meeting by involving management and all line supervisory who in line with project activities by just discussing about HSE performance achievement and effort to improve the project performance.


· Kick-Of f Meeting

Prior to start the work or any critical work, all parties involved shall perform Kick off meeting. The objective of this meeting is to initiate any issues and develop coordination before commencing the work. In this meeting, the following items shall be discussed related to safety requirements and expectations; contents of the safety plan, equipment and material providing, other associated responsibilities, HSE administration and procedures, permit to work systems, emergency and incident mitigation, and other HSE programs that need to be implemented on project’s works.