HSE Meetings And Agenda Topics

HSE meetings shall take the form of combined lecture and discussion method and the presentation format and contents should be prepared in advance by the person chairing the meeting.  At least one HSE topic shall be presented and discussed at each meeting in order to increase HSE awareness.

In general, the agenda for each meeting will be:

• Minutes of previous meeting;
• Review of past week HSE performance;
• Matters arising;
• Safety Topic;
• Health and Hygiene Topic;
• Environmental Topic

These topics should cover the following:

• Feedback on any outstanding questions from the previous meeting and/or recommendations arising from various parties;
• Follow up of the corrective action to the HSE Inspection and Audit Report.
• The matters arising shall encompass such areas as the near miss reports for the previous period, any accident/incident reports for the period concerned, Safety Alerts issued as well as any unscheduled operation or hazardous activity and day-to-day occurrences that have been observed.   In all instances, sufficient details should be made available to allow personnel to have a meaningful discussion and learn from the event;
• Where possible, a specific topic should be addressed in which all personnel will participate.
• This topic should be selected from a planned sequence of safety topics to be addressed;
• The person presenting the topic must prepare the presentation to ensure that they are in a position to answer questions from participants, and they shall lead the discussion;
• Any other business raised by the meeting Chairman, or participants, of a safety nature shall be discussed;
• Arrangements shall be made and noted for the date of the next meeting.

Note:

1. During all meetings,  time must be allocated for attendees  to raise any HSE-related matters.
2. During discussions on accidents/incidents/near misses, individuals should not be identified, but sufficient details should be made available to allow attendees to have a meaningful discussion and learn from the event.